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10 Onboarding Kit Ideas to Make Your New Employees Feel Welcome

So, you’ve hired some new team members, but how do you give them the warmest possible welcome? For many smart companies, the answer is to shower them with branded swag on day one! And it’s not a bad strategy—surprising new hires with welcome kits is a great way to instill company pride from the get-go and to encourage a positive work environment. As long as you make it creative, personal, useful and (perhaps most important) welcoming, you can be sure your brand-new co-worker will be glad he or she took the leap to join your organization. Here are some awesome onboarding kit ideas to make new hires feel right at home.

Include Something Personal

No matter how many logo hoodies, pens and sunglasses you throw into a given kit, nothing says “we’re glad you’re here” quite like a personalized note. Before the first day, pass around a welcome sign or card to the entire team to sign, with personalized notes, signatures and tips for brand-new hires. If you already know a little something about the newbie—maybe she’s an athlete, a music lover or a foodie—try to tailor a goodie bag to suit her personality.

Include Something They Can Wear

At the end of the day, employees are representatives of your brand. And if they believe in it, they will share it with everyone they love, acting as natural (and free) promoters. Thus, keeping employees proud and happy is key to solidifying a good Glassdoor review and reputation within the industry or community. Allow new hires to show their company pride with an onboarding kit that includes promotional apparel, like custom hoodies and tees.

Include Something That’s Useful

What do the welcome kits of the most forward-thinking companies have in common? Uber, Randstad, Facebook, IBM and eBay all give new employees the same single piece of branded swag: a branded notebook. The truth is that logo items simply get more use when they’re useful, so you can trust that they’ll stay in the game for years to come. Consider adding custom mouse pads, pens, planners and sticky notes to your onboarding kit for a practical appeal.

Include Something They Can Eat

You’ll be the onboarding hero if you add something sweet to your welcome kits! The idea is to pair valuable, branded items like apparel with affordable yet crowd-pleasing extras, such as candy, beverages and snacks. If your new set of hires has relocated for the position, make sure to give your onboarding kit a local flair with regional sweets and treats that welcome employees to the area and your company.

Include Something You Sell

If you have the ability to give every single employee your best-selling product or service, do so. This is more than just a perk for new hires; it’s also a way for them to get acquainted with the things they’ll be working with or using every day and to provide real, usable advice to potential customers, family and friends. Of course, if your service is an intangible—such as software or an app—be sure to offer all new hires the premium or top-tier version for personal and work use for free.

Include Something They Can Share

Again, your employees serve not only as the scaffolding of your business, but also as promoters and believers of what you do. In this spirit, it helps if you encourage your new hires to spread the word about your business with their closest family, friends and colleagues, and they’ll be much more likely to do this if they can hand out stickers, pens or buttons. Be sure that you don’t put pressure on this (especially if promotion isn’t their job), but simply mention that sharing is caring!

Include Something to Carry it All in

If you love the idea of creating a super neat, self-contained welcome kit for new employees, consider tying it all up in a pretty little package that serves dual purposes, like a custom promotional bag. These carry-alls serve as personalized gift bags and swag in their own right, so they’re pretty much guaranteed to check all your branding and welcoming boxes! Opt for something you know will get use, like a custom tote bag, drawstring bag or backpack.

Include Something in Your Company’s Spirit

Don’t choose onboarding kit items at random. Piece together swag and gifts that celebrate the essence and vibe of your company. Say, for example, your company is a fitness tracking app. Your employees will surely be interested in staying fit, so consider welcoming them with company water bottles. If your company is all about the high-tech, then a custom wireless speaker is a great option. All about the cool factor? Obviously, it’s got to be custom sunglasses!

Include Something Industry-Specific

Not everything in your welcome kit needs to be branded. Mixing in useful, iconic and industry-specific extras will give your swag kits a big-picture feel, helping to honor the history or importance of your work. For example, a limited-edition version of a significant book—Gray’s Anatomy for medical pros, The Elements of Style for writers, etc.—will always delight passionate employees!

Include Cool Finishing Touches

The devil’s in the details, as they say! Some of the most memorable and unique onboarding kits we’ve seen perfectly honor a brand’s spirit with special unboxing experiences, beautiful packaging and messaging and colors that honor a company’s branding and culture. Tie it all together by creating a new hire welcome basket that newbies will want to share on social media!

When designing your employee onboarding kits, make sure that they’re three things simultaneously: personal, inspiring and creative. The goal is to make your new hires feel like they’re part of the team—and part of something overall positive and inclusive—and to encourage them to build loyalty and pride so that they work hard and stay with your company well into the future!

Guest Post: About the Author

Lee Becknell serves as the Digital Marketing Manager for Pinnacle Promotions. She oversees digital marketing from the Atlanta, GA headquarters. Lee has been with Pinnacle for over six years.

Are You Interviewing Wrong?

When a valuable employee has moved on from your organization, or there is a need for additional manpower to handle growing responsibilities, management may want to fill that position as soon as possible. However, it is imperative to give this process the time it deserves in order to hire a candidate that would fit all the criteria needed to make a valuable addition to the team.

It’s frustrating when a new hire doesn’t work out, and this can negatively affect the team’s productivity and company culture. If your department doesn’t seem to be able to hold onto new hires for a reasonable time, it’s time to consider if you may be interviewing wrong. Learning better strategies to this process will help you choose the right candidate from the get go.

Interview Mistake #1: Choosing Someone You Like

As people, we tend to gravitate towards people we like, typically those that are similar to us. You may bond with a person because they are from your hometown, or like the same sports team. While it’s important to like your colleagues, you must strive to use objective criteria instead of subjective criteria during the interview.

It may be advantageous to utilize a job screening assessment when recruiting new employees. This is a test that evaluates a potential candidate’s knowledge and skills in a specific area. Whether you choose a computer test or a paper test, the answers will give you a comprehensive view of the person’s expertise in the area, and a preview of how valuable they could be to the team.

That being said, it’s also not a good idea to hire someone when you have no gut feeling that they will work out. If a person seems rude, arrogant or simply disinterested, don’t hire them just because they aced their job assessment.

Interview Mistake #2: Not Asking for Input From Multiple People

Most employees don’t meet their new colleague until their first day on the job, which is too late for them to provide their input. Instead of single handedly selecting a new employee, utilize the peer-to-peer interviewing technique, which allows existing employees to interview potential candidates on a one-on-one-basis.

This provides several benefits to both the interviewer and the interviewee; your staff members can evaluate their potential new coworker and ask questions to see how they would fit into the team. The interviewee can use the opportunity to ask questions about the working hours, management style, and typical day on the job which they may not have been comfortable asking leadership.

Improving your interview process with simple adjustments can help you make a better decision about bringing on the right candidate. Remember to discuss the criteria most important to the team, and focus on assessing whether the individual meets those criteria.

Guest post: About the Author

Grace Ma is a Managing Director at Ex-Consultants Agency (ECA). ECA is a specialized executive search firm that focuses on placing former management consultants into project-based and full-time roles. Before joining ECA, Grace worked as an Engagement Manager at Strategy& (formerly Booz & Company) and VP of Strategy at JPMorgan Chase & Co.

How to Make New Employees Feel Welcome

You’ve been there, we all have. It’s your first day or work, and you aren’t sure what to expect. You may have seen the office where you’ll be working, and met a few co-workers and your manager, but there is certainly a bit of anxiety surrounding the situation! Now, back to reality – it’s your new subordinate’s first day of work, your goal is to make your employee feel right at home, so from the start they will know they made the right choice to work for you and your small business.

So what steps should you take to make that happen? Here they are:

  1. Have your new employee’s desk set up for him or her. Have it clean and ready to go. Have the desk filled with the proper supplies so that person knows that you were certainly prepared for their arrival. And you can go a step further, and let them know that if anything is missing, or if they prefer a different planner, etc. that you can place an order for those supplies.
  2. Sit down with them and go over what the first few days at the office will look like. Talk about how you are excited they are on the team and detail what their role will be at the firm.
  3. Take your employee on a tour of the building or office, and introduce them around to not only management but some employees as well. This way when they are walking around the building/office there will be familiar faces.
  4. Have a schedule planned out for the first couple of days and share that with your new employee. From the paperwork, to the tour, to meeting with key people in the company, or having time to get acquainted with your computer system, set out a schedule. This will also let your new employee know you are prepared.
  5. Take them out to lunch with several key people that he or she will be interacting with on a daily basis.
  6. Set aside time at the end of the day to go over the day’s events, and answer any questions.

It’s very important to make your new employees feel at ease. It truly sets the tone for what working in your small business will be like. By following several steps, you can do this with ease, and in the end it will benefit both you and your new employee.

How does your small business welcome new employees?